Top 5 Reasons To Use SharePoint Modern

SharePoint Classic is all but gone, if you’re still there it’s not long before you have to move to SharePoint Modern! Modern is responsive and the new way per Microsoft. It’s not all bad so far though, things can be done like they were before with a little understanding. In this post we’re going to cover the top 7 reasons to move or use SharePoint modern..

1. Responsive by nature

By default every Modern SharePoint site is responsive for mobile phones and even includes access via a mobile app. If you’ve been using SharePoint classic, there is no doubt you’ve looked into or spent money on building a responsive design as that was the majority of our projects before SharePoint Modern came to be. 

What’s also nice about SharePoint Modern in terms of responsiveness, there is an app you can install on your phone and it’s getting better and better so you don’t have to login via your phone! Right now you can post news, access documents, add list items, and pretty much view the site as you would right from the browser.

2. Easy to configure for anyone

SharePoint classic meant end users needed trained before learning the over 75 web parts was a daunting task and knowing what features enabled all of them as well. Simple adding text to a Classic SharePoint site could be done a number of different ways. Also each different way would have different implications for configuration, for example if you used the publishing page content section HTML came into play. 

Now with Modern it’s all easy and makes sense. I’ve been able to show people the few web parts that are a little confusing, but adding text and images to your pages are so intuitive that people don’t even need trained on it. 

3. Templates

Using Microsoft SharePoint has always been better when you have something to start with or pull from. We’re not all web designers or copywriters, starting from a template is a huge benefit for SharePoint Modern, and sure you could do it in classic, but it was a setup IT or a consultant typically had to build. 

Starting from templates right on the new page experience allows anyone to figure it out. It’s also nice that anyone can create a template to use on their site and it’s easy! When you create a new page and publish it, Microsoft asks if you want to save that page as a template.

4. Stock photos / Internet Photos

In the old days we had nothing but troubles when working with photos in SharePoint, whether it was the size was too large slowing the site down or finding just the right image quickly. The steps were: 

  1. Find image or take image
  2. Upload to an obscure location on the site and fill out a bunch of metadata about the image
  3. Arrange the web parts to fit the style you need by editing them and entering the column order.
  4. Save the page and test the reload time
  5. Repeat steps until it’s not slow and the image fits where you need it.
Now with Modern SharePoint you just add an image web part to your page and search the internet or the provided stock photos Microsoft allows us to use. You can still upload an image from your computer but you skip all the steps above except picking the location to save it. Also Modern allows us to actually crop the image and have basic editing tools to make the image fit where we need it. 

5. News Vs Pages

In SharePoint classic, creating news was a “creative solution” you had to utilize the blogs or a folder inside of the pages library. SharePoint Modern realized that news was an incredibly useful tool for getting things out there in SharePoint. With Modern news you can literally stop sending emails to the entire company for newsletters, enrollment periods, ect. 

Microsoft has differentiated news from regular pages now and all of our web parts are designed to display news or pages as needed. This is also important for information architecture as it allows us to clearly get our messages our in SharePoint but also keep our content close! 

 

Jeff Collins

Jeff Collins

Jeff is a SharePoint and Microsoft 365 consultant with expertise in Teams, SharePoint, and PowerApps. Jeff's passion for helping businesses get the most out of the Microosft 365 and SharePoint services are what drives his ability to think outside of the box and implement creative solutions that maximize adoption and consumption.

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